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Data Policy

Data Privacy Information according to Art. 13, 14 and 21 GDPR

Management Registration Data

The Bernstein Network Computational Neuroscience takes the protection of your personal data very seriously. As organizers of the Bernstein Conference 2021 (Sep 21-23) and the PhD Symposium (Sep 24, 2021) we take responsibility for data safety and security. Therefore, we would like you to know why we collect data, which data we collect and how we use them.

Purpose

In accordance with our statutory mission, we organize the Bernstein Conference to promote scientific communication and cooperation. (Statutory Mission Statement: §2, paragraph 3.1 https://www.bernstein-network.de/pdfs/bernstein_netzwerk_satzung_2018_01)
Your data will not be used for automated decision-making or profiling.

Data Details

If you participate in the Bernstein Conference, we process the personal data with which you register:

  • Surname, first name
  • Academic status
  • E-Mail address
  • Your affiliation
  • Country

The personal data you provide will be processed exclusively in connection with your registration. The data processing serves to organize the event, like managing the registration process or issuing certificates of participation afterwards.

According to the terms and conditions of the conference grant allowance for the Bernstein Conference 2021, the German Research Foundation (DFG, Kennedyallee 40, 53175 Bonn) will receive the list of participants after the event. It will contain the following information:

  • Surname, first name
  • Academic status
  • Affiliation
  • Country

Data Location & Processing

Your personal data is stored on servers of the conference platform Hopin according to the General Data Protection Regulation (GDPR). Contact data and bookings transferred via smartEvents (Hermann-Mende-Straße 4, 01099 Dresden/Germany), who handle the conference platform Hopin.
The named data will be processed by the team of the Bernstein Coordination Site and organizers of the PhD Symposium for organizational purposes of the conference, which includes the post-conference storage of your data on the password-protected in-house servers of the Bernstein Coordination Site.
It is contractually agreed that your personal data will be used exclusively in the context of the Bernstein Conference 2021 and the PhD Symposium 2021.
No data processing takes place outside the EU or the EEA.

Storage Period: We process and store your data as long as it is necessary for the fulfilment of the above-mentioned purposes, in particular our contractual and legal obligations. If the data is no longer required for the fulfilment of these purposes and our obligations, it will be deleted on a regular basis.

 

Legal Basis

The legal basis for the processing of your registration data is Art. 6 para. 1 lit. e, para. 3 of the European Data Protection Basic Regulation (GDPR) in conjunction with § 3 of the Federal Data Protection Act (BDSG).

Accountable Authority

Bernstein Network Computational Neuroscience (registered association)

Registered Office

Bernstein Coordination Site
Hansastr. 9a
D-79104 Freiburg
Germany

Phone +49-761-203-9594
E-mail: bernstein.network@fz-juelich.de

Represented by

  • The chair of the Bernstein Network Computational Neuroscience, Prof. Dr. Susanne Schreiber (BCCN Berlin, Humboldt Universität zu Berlin).
  • The treasurer of the Bernstein Network Computational Neuroscience, Prof. Dr. Thomas Wachtler-Kulla (BCCN Munich, G-Node, LMU Munich)

Privacy Statement Photos/ Screenshots/ Films

Consent

With the registration, the PR team of the Bernstein Network is granted permission to take photographs and film recordings during the conference and to use these internally for documentary purposes as well as for public representation of the Bernstein Conference, both analog and digital.

Legal Basis

According to Articles 6 and 7 of GDPR, your personal data (in this case pictures/ screenshots with you in them) will be processed in accordance with the provisions of the General Data Protection Regulation (GDPR), and the Federal Data Protection Act (BDSG). You can revoke your consent at any time. An Email to Bernstein.pr@fz-juelich.de is sufficient to do so.

Data Categories

The following data is collected/created and processed:

  • Photographs
  • Video recordings

Data Publication

Your personal data will not be passed on to third parties. Your data may appear on the website of the Bernstein Network Computational Neuroscience (www.bernstein-network.de) as well as the network’s twitter account as stated in the Data Protection Declaration on the Bernstein Network homepage. Data will not be transferred to any agents outside the EU.

Data Storage

We process your personal data for the duration of the Bernstein Conference or the duration of the publication of the event respectively. The specified periods for storage or documentation are up to ten years. Finally, the storage period is also assessed according to the statutory limitation periods and it is regularly checked whether data can be deleted.

Data Protection Rights

You are entitled to information in accordance with Art. 15 GDPR, the right to correction in accordance with Art. 16 GDPR, the right to deletion in accordance with Art. 17 GDPR, the right to restriction of processing in accordance with Art. 18 GDPR, the right to object to collection, processing and/or use in accordance with Art. 21 GDPR and the right to data transferability from Art. 20 GDPR.

Right of Appeal

You have the right of appeal to a data protection supervisory authority (Art. 77 GDPR). The supervisory authority responsible for us is: Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit Graurheindorfer Str. 153, 53117 Bonn

E-Mail: poststelle@bfdi.bund.de